20220803-Technical Committee Meeting Minutes

Agenda:

Standup Round for institutional updates

Louisiana Clinical & Translational Science Center: 

07/20/22

• Continued work on demographics story. Will make the attribute configurable.

08/03/22

• Ying unable to attend & provided this update: A PR for https://www.pivotaltracker.com/n/projects/1918597/stories/182491420 was submitted.

MUSC:

08/03/22

Oregon Health & Science University:

07/20/22

• Cleaning up customer reporting to be more date inclusive (e.g., end/start date to have looser definitions)

• Request consideration of options for continued communications with MUSC if Slack will be sunsetting at some point.

08/03/22

• Continued report refinements/clean up, data migration and confusion with user new account setups.

• RMID issue resolved where configuration done to not force some of the required data fields

• Inquired about the status of PT story SPARCRequest Step 2 and SPARCDashboard: Add Associated Organizations on Protocol Information Form. It is scheduled for the next SPARC release 3.10.0, however hasn’t been picked up yet for development work. MUSC is in the process of reviewing and prioritizing SPARC stories in planning its next release and will be sure to include this one in a status update.

Iowa

07/20/22

• Chris not on this week

08/03/22

• Chris unable to attend

Case Western

07/20/22

• not on this week

08/03/22

• Jeremy unable to attend this week

Children’s National

07/20/22

• not on this week

08/01/22

• not on this week

Stony Brook:

07/20/22

• Still working to resolve recurring issue of service request emails not going out. Had meeting on 7/22/2022 with MUSC to discuss.

• Asked who to submit issues to - send to Greg and MUSC will work internally to get it to the correct person.

08/03/22

• Implemented the delayed email fix discussed with MUSC and jobs have been running successfully so far.

• Working to have clean data in dev site with goal to copy database over and use in production to avoid rebuilds. Discussed it may be best to export tables you want vs the whole database. It will be a manual process but may get the best dataset and be an easier clean up. Can reach out to MUSC to take a look when they are at this clean-up point.

• Asked how to contribute Stonybrook’s feedback into PT stories. Andrew described the process of adding their name to the task (with priority ranking in parentheses) and then checking the box after saving. Can also include comments within the story. Send new story ideas to MUSC, where it can be reviewed, discussed in Operations governance and story entered for prioritization. Brigette also shared there are SOPs being drafted describing some of these processes that will be shared when finalized.

Update

• Jason Leonard (MUSC) rejoined team as a SPARC developer.

• Meeting invitee lists will be updated as other open-source institution’s contacts are confirmed. Members may receive some updated invitation notices related to these efforts.

Discussion:

• Previous meeting discussion about Slack - MUSC is moving off Slack to MSTeams for communication. Members are encouraged to reach out to MUSC SPARC team via email (sparcrequest@musc.edu) as a contact mode. MUSC can also explore if Teams offers a public channel that can be used for opensource communication.

Action Items:      

• MUSC - status of PT story SPARCRequest Step 2 and SPARCDashboard: Add Associated Organizations on Protocol Information Form

• Stony Brook - reach out to MUSC for table exports review, if needed

• MUSC - explore if Teams offers a public channel that can be used for opensource communication

• All - communicate with MUSC team via sparcrequest@musc.edu for direct help as needed