Last Meeting’s Minutes

Institutional Updates:

Louisiana Clinical & Translational Science Center: 

10/9/2024

• Finishing Ruby install to test locally. Will update on how it’s going.

  • Brigette noted that in testing combined Rails/Ruby, SPARCFunding rake task seemed to have already set the statuses in permission values described in Step #2 of the Tech Doc process. Will do addl testing of this on the new server. If the upgrade doesn’t handle that step anew, Ying will add this into the rake task as a feature in a future SPARC release.

11/6/2024

• Out of the office

MUSC:

11/6/2024

• Upcoming Releases

  • SPARC v3.13.0 - Ruby 3.3.1 & Ruby Rails 7.0.8.1 upgrades - working on these upgrades with server change; issues resolution

  • RMID v1.7.0 Release - Fall 2024

  • SPARCFulfillment v3.6.0 Release - Winter 2025

  • SPARC v3.14.0 Release - Spring 2025

Oregon Health & Science University:

10/9/2024

• Still using SPARC, but not much to report on it

• Also uses Jira extensively. They had to go from their own instance to the shared institution’s instance, which involved heavy data migration of at least 10 years of data. Things to consider - permissions can be complex, so planning for the need; some parts are more restrictive (behind VPN); went with an external firm to do the migration; cloud storage needs; plans may generally be per user, so careful planning in who needs access.

11/6/2024

• Not in attendance

Iowa

10/9/2024

• Not in attendance

11/6/2024

• Not in attendance

Case Western

10/9/2024

• Working through moving to new server

• Began drafting the survey to go out to Navigation surveys post request completion. Will start there, with future plans to send out for all services.

11/6/2024

• Upgrading servers

• Will consider survey/forms notice from today’s release notes demo that described these features

Children’s National

10/9/2024

• Not in attendance

11/6/2024

• Not in attendance

Stony Brook:

10/9/2024

• Not in attendance

11/6/2024

• Not in attendance

Morehouse:

10/9/2024

• Not in attendance

11/6/2024

• Added cores

• Waiting for test server

• Using v3.10. Considering if if they should upgrade to current version. During the meeting, went through the v3.11-3.12.1 release document to help with the decision.

• Plan to use SPARC Fulfillment. MUSC will send additional information regarding the setup since it’s a separate application.