250718 SPARC OS Ops Agenda

Date

Jul 18, 2025

11:00 am EST

Participants

Update

• Users external to MUSC network are now required to use:

  • CAPTCHA verification to join MUSC MSTeams meetings.

  • 2Factor Authentication to access MUSC-shared Box folders

Discussion

• Klok Time Tracking (intro of topic)

  • Leila provided an overview of the Klok tool used for time-based tracking of coordinator activities.

    • The integration between Klok and SPARC for generating fulfillments is no longer functional due to a discontinued report.

  • Brigette is working on a manual workaround using an alternative report, though it lacks some data and increases manual review.

    • Plans are underway to build similar time-tracking functionality directly into SPARC Request.

    • Leila emphasized the goal of creating a simple, low-click solution to replace Klok.

  • Kitt shared that their team uses time-based estimates in SPARC but tracks actuals externally (e.g., Excel).

• Dashboard and Reporting Enhancements

  • The ct.gov number field will be searchable in the SPARCDashboard in the next release.

  • Jillian is engaging with Indiana and USC on evaluation efforts and preparing metrics for the new 7-year grant cycle.

  • Emphasis on planning ahead for reporting requirements, despite frequent changes from funders.

Recent Releases

• May 22, 2025: SPARC v3.13.0 - Ruby 3.3.1 & Ruby Rails 7.0.8.1 & Server upgrades - Release Notes

• May 30, 2025: RMID v1.8.0 - Release Notes

Upcoming Releases

• SPARC v3.14.0 (tentative release date 9/5/2025)

• SPARCFulfillment v3.7.0 Ruby/Rails Upgrade

Reminder

• Should now be using Jira for SPARC work items tracking. See Resources

  • SPARC OS Dashboard

  • SPARCFulfillment Dashboard

• SPARC OS For Review Stories - let us know if you have any feedback or questions

Institutional Updates

• Case ~

• Children’s National ~

• Iowa ~

• OHSU ~

• LA CaTS ~

• Stony Brook ~

• Morehouse ~

• MUSC ~