220415 SPARC OS Ops Agenda

Date

Apr 15, 2022

Participants

SPARC Interest/Demos

• NYU Demo (progressing to Admin/Fulfillment demo)

  • They are really interested in the Funding Module that Ying developedj

    • Stony Brook is interested in the funding module

      • Get Stony Brook in touch with Brian Melancon from LA CaTS

• Mayo Clinic Demo (Interested in Nexus in our CTSA Clinical Research Unit (CRU))

• Georgia CTSA Demo (SPARCRequest)

Operations Story Review Updates

• SPARCRequest Ops Review Stories – 367 (-1) & 284 accepted

• SPARCFulfillment Ops Review Stories – 74 (+0) & 58 accepted

• Current Stories under review:

  • https://www.pivotaltracker.com/story/show/181362041

  • https://www.pivotaltracker.com/story/show/181588054

  • https://www.pivotaltracker.com/story/show/181360275

  • https://www.pivotaltracker.com/story/show/181312573

  • https://www.pivotaltracker.com/story/show/181893059

Roadmap Review (ProductPlan)

• SPARCRequest Version 3.9.0 & SPARCFulfillment Version 3.3.0

  • Currently working on cherry picks for minor release

    • SPARC- OS Development

      • https://www.pivotaltracker.com/story/show/181047433

      • https://www.pivotaltracker.com/story/show/181500559

    • SPARC - Fulfillment

      • https://www.pivotaltracker.com/story/show/181051859

      • https://www.pivotaltracker.com/story/show/181343641

      • https://www.pivotaltracker.com/story/show/180954537

  • Feedback?

Discussion topics

• Document functionality, improvements, version control discussion

  • Upcoming Features in next major release

    • (SPARCRequest Step 4 and SPARCDashboard) Add Optional "Version Date" Field to Documents

      • https://www.pivotaltracker.com/story/show/166913028

    • (SPARCRequest Step 4 and SPARCDashboard) Able to multi-select documents and download into Zip or Change Access

      • https://www.pivotaltracker.com/story/show/166687325

  • Features for later releases

    • Archiving older documents (creating a button to archive)

      • Do you want research teams to be able to archive?

        • Develop some method of letting research teams understand how institutions want them to use the document feature

    • Coming up with a way for the research team to enter a description of the document they are uploading (Leila)

  • Feedback?

    • Have stack (grouping) versions of documents (Document Type)

      • rolling documents under document types (groups)

      • Melanie brought up OnCore Document type as an example

• Demographics Collection (Stony Brook)

  • What would be the best process for collecting a user’s demographic information?

    • Get in contact with Brian from LA CaTS because they have a process for collecting demographic information

    • MUSC: we use single sign on, as well as information entered by the user

      • You could create a form to collect the information

• Reports Discussion

  • All users reports

  • Get all of the reports the LA CaTS has created

• Future api connection between SPARC and iLAB

  • Setup future meeting for further discussions (Stony Brook)

• Next Meeting: Pull up metrics from other institutions who are using SPARC

Updates

• Oregon: Getting ready to release the newest version of SPARC (v3.9.2)

  • (Leila) How many service providers/services have been setup

    • 100-200 service types, 12 service providers

• Stony Brook: Learn the system and test the functionalities in SPARC

  • Come up with test cases and scenarios

    • Anyone willing to share their institution’s test cases

• Children’s National: No updates