Agenda

Last Meeting’s Minutes

Discussion:

• (SPARCRequest) Improve Background Submit Process Time - move the submission in SPARC Step 5 to be a background process so as to not hold up the submission process.

  • Current order:

    • user click submit in Step 5, 

    • pop up survey modal,

    • user says no to survey (or yes, completes and goes to next step), 

    • select request to submit pop up modal,

    • user choses requests to send and clicks submit, 

    • [processing occurs] - these are what will move to ‘background’, presenting next part to user 

    • (edited) submission confirmation page displays, 

    • user can go to protocol or otherwise use SPARC.

  • Discussion development method -

    • processing timing & influence

      • what’s currently happening during the ‘click submit’ and confirmation page steps. affects of moving that behind the scenes to allow SPARC navigation

      • consider order with other stories (SPARCRequest) Change When System Satisfaction Survey Appears and (SPARCRequest) Add MOU pop-up when user submits a request, do not proceed unless user agrees

    • is the delivery tied to the service request status change

    • how it handles delays and unsuccessful submits

Institutional Updates:

Louisiana Clinical & Translational Science Center: 

2/12/2025

• Ying had a Rails 7 email sending related error (initializer can’t load, won’t send email). She fixed and will submit the fix in Pivotal

2/26/2025

MUSC:

2/26/2025

• Reminder

  • Migration to Pivotal Tracker (going away end of April 2025) to Jira is underway. Look out for Confluence account invitations if you don’t already have one.

• Upcoming Releases

  • SPARC v3.13.0 - Ruby 3.3.1 & Ruby Rails 7.0.8.1 upgrades - Winter 2025

    • Working on these upgrades with server change; issues resolution

  • SPARCFulfillment v3.6.0 Release - Winter 2025

  • SPARC v3.14.0 Release - Spring 2025

  • SPARCFulfillment v.3.7.0 Ruby & Rails upgrade - Fall 2025

Oregon Health & Science University:

2/12/2025

• Upgraded to 3.12.1 on all servers

2/26/2025

Iowa

2/12/2025

• Not in attendance

2/26/2025

Case Western

2/12/2025

• Not in attendance

2/26/2025

Children’s National

2/12/2025

• Not in attendance

2/26/2025

Stony Brook:

2/12/2025

• Not in attendance

2/26/2025

Morehouse:

2/12/2025

• Working on test server to build out a Core and test it out

2/26/2025