20220817 - Technical Committee Meeting Minutes

Meeting:	SPARC OS Technical Committee
Date:	08/17/22
Time:	3:00 pm
MUSC
Iowa
LA CaTS
Children’s National
Case Western
OHSU
Stony Brook Medicine

Agenda:

Standup Round for institutional updates

Louisiana Clinical & Translational Science Center:

08/03/22

08/17/22

Submitted PR for (SPARC Security) High Security Vulnerability in Active Record (https://www.pivotaltracker.com/story/show/182882509). Accepted Story.

MUSC:

08/17/22

Team	Current Items
Sherly	(SPARCRequest Step 4 and SPARCDashboard) Able to multi-select documents and download into Zip (https://www.pivotaltracker.com/story/show/166687325) (SPARCDashboard) Notification Email Linking Directly to Notification Message (https://www.pivotaltracker.com/story/show/165182951)
Ito	(SPARCDashboard) Tooltip Blocks Contact Names After Clicking on Message Button (https://www.pivotaltracker.com/story/show/179775902) (SPARCFulfillment) Incorrect Protocol ID on Study Schedule Report (https://www.pivotaltracker.com/story/show/182732270)
Greg	Setting up Testing for (SPARCFulfillment) Add Flag for Participant Tracker Deletion Action to Improve Efficiency (https://www.pivotaltracker.com/story/show/180541541) Working on (SPARCFulfillment) Subsidy Report Total Fulfilled and Total Invoiced Columns Calculation Improvements (https://www.pivotaltracker.com/story/show/178220264)
James	Debugging (SPARCRequest) Replace PaperClip with ActiveStorage (https://www.pivotaltracker.com/story/show/170086933)
Andrew	Pull requests, final RMID stories for product release
Jason	(SPARCRequest) Update Language in Search Bar to Provide Clear Instructions (https://www.pivotaltracker.com/story/show/175272932) (SPARC-data structure) Combine Funding Source and Potential Funding Source (https://www.pivotaltracker.com/story/show/178306556)

Oregon Health & Science University:

08/03/22

Continued report refinements/clean up, data migration and confusion with user new account setups.
RMID issue resolved where configuration done to not force some of the required data fields
Inquired about the status of PT story SPARCRequest Step 2 and SPARCDashboard: Add Associated Organizations on Protocol Information Form. It is scheduled for the next SPARC release 3.10.0, however hasn’t been picked up yet for development work. MUSC is in the process of reviewing and prioritizing SPARC stories in planning its next release and will be sure to include this one in a status update.

08/17/22

Iowa

08/03/22

08/17/22

Case Western

08/03/22

08/17/22

Children’s National

08/03/22

08/17/22

Stony Brook:

08/03/22

Implemented the delayed email fix discussed with MUSC and jobs have been running successfully so far.
Working to have clean data in dev site with goal to copy database over and use in production to avoid rebuilds. Discussed it may be best to export tables you want vs the whole database. It will be a manual process but may get the best dataset and be an easier clean up. Can reach out to MUSC to take a look when they are at this clean-up point.
Asked how to contribute Stonybrook’s feedback into PT stories. Andrew described the process of adding their name to the task (with priority ranking in parentheses) and then checking the box after saving. Can also include comments within the story. Send new story ideas to MUSC, where it can be reviewed, discussed in Operations governance and story entered for prioritization. Brigette also shared there are SOPs being drafted describing some of these processes that will be shared when finalized.

08/17/22

Status of PT story SPARCRequest Step 2 and SPARCDashboard: Add Associated Organizations on Protocol Information Form - is OHSU interest in working on this one?
MUSC SPARC team email sparcrequest@musc.edu. Also included on the OS Wiki page https://sparcrequest.atlassian.net/l/cp/WPoAaKP3.
Began looking in using MSTeams for group communication