Current Release: SPARCFulfillment Version 3.6.0

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MUSC v3.6.0 Release Date: 3/25/2025       OS Release Date:

status:RELEASED

Page Index:

1. (SPARCFulfillment) Save user Fulfillment columns view selections

This release includes the ability for users' selected Fulfilments List columns to be saved, assisting with easily viewing priority fulfillment data. This feature is available when entering non-clinical service fulfillments. Only the columns that include checkboxes will remain visible for the user each time the Fulfillments List is visited.

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save fulfillment column preference

2. (SPARCFulfillment) Merged Protocol Column Added to Home Page

A new, optional column depicted if the study is a part of a merger has been added to the Fulfillment Home Page. This information is similar to the merged column displayed in SPARCDashboard.

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homepage merged protocol optional column

3. (SPARCFulfillment) Add Calendar Visit Name Hover Over Text

In this release, Clinical Services calendar visit full names can now be viewed by hovering over the visit name box. This will assist with reading names that extend beyond the box’s width.

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calendar visit name hover over

4. (SPARCFulfillment) Change Participant MRN Uniqueness Validation

Previously, validation of unique participant entries was solely based on medical record number (MRN). This release updates the uniqueness to be a condition of first name, last name and MRN in consideration of participants with IDs from various entities that may be the same. Users will receive an error message when the same name and MRN combination is entered for a participant registry.

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FN/LN/MRN validation

5. (SPARCFulfillment) Hide incomplete, inactive services from participant visits

With this release, inactive services will no longer appear on participant visits as required services to complete when the service has not already been completed for the participant. This will assist clinical providers with knowing which services apply during participant visits. Programming also provides an option to identify particular, inactive services that should remain on ‘unstarted’ participant calendars to document completion, as needed.

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no incomplete, inactive services on participant visits

6. (SPARCFulfillment) Make Start/End Time Optional on Visit Report Output

Core groups procedures start times and end times were added to the Visit Report in SPARCFulfillment v.3.5.0 release. The current release allows optional displaying of these times to assist providers with filtering data for unique visits. The report defaults to excluding the core groups procedures start/end times - checking the box ‘Include Core Procedures Start/End times’ will display the data.

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option to include start/end times

7. (SPARCFulfillment) Finance Billing Report

This release includes a new ‘Finance Billing’ report to assist Finance Billing Managers with invoicing and billing. When generated, the report includes a combination of data from the current Invoice and Funding Source Auditing Report, with information in singular columns for ease of manipulating the report. An accompanying data dictionary describing the report is available HERE.

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finance billing report

8. (SPARCFulfillment - Klok) Script to Add Klok Fulfillments

A new script has been developed to assist with Fulfillment data entries for service providers using Klok timekeeping who don’t have access to the Fulfillment-Klok API file to import data into Fulfillment.

9. (SPARCFulfillment) Ensure Accuracy of Invoice Report Modified Rate Column

A fix has been implemented to ensure the modified rate column within Invoice and Finance Billing reports reflect the accurate modified rate condition of the fulfillment line item.

10. (SPARCFulfillment-Code) Update Copyright Year (2025) in Footer

Code has been updated to reflect the current year in the Fulfillment application footer. This change includes an auto-update each year to the current year.

11. (SPARCFulfillment-Dev) Move Delayed Job Monitor from Slack to MSTeams

The delayed job monitor webhook has been updated to feed updates into MSTeams.

• rake ‘add_exempt_inactive_services_setting’

  • accompanying rake ‘add_inactive_services_to_exempt_list’, if needed

• delayed jobs monitor rake - populate .env file for the rake task to reference

• update release version in footer

SPARCFulfillment v3.6.0

See programming changes in hyperlink above.