Last Meeting’s Minutes

Institutional Updates:

Louisiana Clinical & Translational Science Center: 

9/10/2025

• Working on Ruby on Rails upgrade to v7.2.

• Encountering “mime negotiation invalid type” exceptions post Ruby 7.0 upgrade with SPARC v3.13.0.

  • Suspected misconfiguration; MUSC has also received - Greg suggested it may be due to security scanners, suggested handling via configuration or middleware. Ying noted frequent batch errors and traced IPs to Amazon/Microsoft.

10/8/2025

• Upgraded rails to 7.1.5.2

  • exceptions from capistrano version requiring upgrades

  • deprecation warnings

    7.0 > 7.1.5.2 getting warnings - had to fix - will send PR for the changes she made

  • Next working on upgrading to 7.2

• SPARCRequest reporting date filter bug - if you only select start or end, it auto runs all dates

• deprecation warnings - they don’t receive these warmings from production log. Does MUSC have system that sends notifications for deprecation warnings? Greg will check.

MUSC:

Links are accessible by Open-Source Members

10/8/2025

• Sparc and Fulfillment Release Schedule:

  • SPARC v3.14.0 Release; tentative Nov 2025

  • SPARCFulfillment v.3.7.0 Release - Ruby/Rails upgrade; tentative Nov 2025

  • RMID v4.8.0 Release

  • SPARCFulfillment v.3.8.0 Release

  • SPARC v3.15.0 Release

Oregon Health & Science University:

9/10/2025

• Not in attendance

10/8/2025

• Have not determined a SPARC upgrade timeline due to other development priorities. No major issues reported by users.

Iowa

9/10/2025

• Not in attendance

10/8/2025

• Not in attendance

Case Western

9/10/2025

• The topic ‘adding admin services to the cart’ was discussed at their August 21 meeting, but there are not detailed notes. Jeremy will revisit it in the next team meeting.

• Upgrading to SPARC v3.12.1 is underwayWorking on Ruby on Rails upgrade to v3.13.

• Encountering “mime negotiation invalid type” exceptions post-upgrade.

• Suspected misconfiguration; Greg suggested it may be due to security scanners and offered potential solutions.

  • Customizations merged; minor fixes ongoing.

  • Target production deployment by end of September.

  • Upgrade will support updated training materials and videos.

10/8/2025

• Not in attendance

Children’s National

9/10/2025

• Not in attendance

10/8/2025

• Not in attendance

Stony Brook:

9/10/2025

• Not in attendance

10/8/2025

• Not in attendance

Morehouse:

9/10/2025

• Ruvina reported continued issues with delayed job scripts not populating the data table. Brigette advised checking the previous emails from Andrew and replying for further guidance.

10/8/2025

• Getting close to going live.  Have a few questions from group testing.

  • Can “Funding Source Status” and “Funding Source” be non-required fields? They have instances where “No Funding” status and “N/A” source apply.

    • Ying noted that another “Funding Source” option can be added via permissible values, but “Funding Status” requires custom code changes to avoid breaking the application.

    • Imogen shared that their system has “Unfunded” status option that hides the funding source dropdown when “Unfunded” is selected, using a default value of unfunded in the database. Believes may have been implemented a while ago, so the change effort is not presently known.

  • Can bulk patient lists can be uploaded into Fulfillment?

    • Brigette noted there’s no built-in functionality, but you may be able to do a script import. She will check with Andrew if there’s an existing script.

  • Is there a script to delete test data from production, while retaining metadata?

    • Brigette is not aware of one but will also check with Andrew on this.

  • PI names not found during study creation due to lack of SPARC account.

    • Brigette explained MUSC’s system pulls from LDAP and auto-creates SPARC accounts. If they don’t have something similar, then it would only pull from SPARC created accounts.

    • They will discuss whether to engage their IT dept to set up their system similarly.