SPARCCatalog Pricing Configuration (v2.9.0)
*Prior to entering any service pricing into SPARCCatalog, please ensure appropriate institutional approvals have been obtained*
*Pricing map(s) look up to pricing setup(s). Ensure a pricing setup exists at the provider or program level.
Part 1: Pricing Setup | |
|---|---|
Pricing Setup is required prior to adding service costs/pricing maps | |
Dates | |
Display Date: | When the service shows in the tree with future pricing map pricing. |
Effective Date: | When the displayed pricing actually goes into effect |
Source of Price/Rates | |
Self-Defined: | Manual entry |
Percent of Fee | |
Federal: | Percent of Service Rate charged to a Federal funding source; defined by leadership |
Corporate: | Percent of Service Rate charged to a Corporate funding source; defined by leadership |
Other: | Percent of Service Rate charged to a Other funding source; defined by leadership |
Member: | Percent of Service Rate charged to a Member funding source; defined by leadership |
Rates: Funding Source (select each rate from drop-down menu) | |
College Department; Federal; Foundation/Organization; Industry-Initiated/Industry-Sponsored; Investigator-Initiated/Industry-Sponsored, Internal Funded Pilot Project; and Student Funded Research | Defines the rate utilized for selected funding source, using percent of fee calculation |
A service is anything that is orderable in SPARC (i.e. Venipuncture). Services can be located directly under the Program, or Core Level, depending on how your institution is set up.
Tags are special functionality that turn features on.
The Shareable Link can be copied and sent to users, and will take them directly to that service in SPARCRequest with the drop-down menus unfolded.
*Review data to ensure entry is occurring for correct service*
Field | Description |
Program | Displays name of program |
Core | Displays name of core |
Name | Displays name of service |
Abbreviation | Name displayed in shopping cart when selected. User search terms. |
Description | Information service providers display to users about their service. |
Order | Displays service order (i.e. 1-10 shows up in numerical order, but if all order 1 they will be alphabetical). |
Non-clinical (Non-Per Patient/Visit) Services | If checked, the service level components (for SPARCFulfillment) box will appear below. Non-clinical services do not require a calendar build and the one-time fee pricing appears (instead of per patient) |
Display in SPARC | Allows user to view service in SPARCRequest sidebar. |
Form Functionality | Form that populates to request additional fields. |
Tag: Administrative Approval | Used for administrative approval stamps found within SPARCDashboard admin edit. |
| Tag: Epic | Triggers Epic interface box |
Tag: Fulfillment | Populates a tab/section |
Shareable Link | Displays the direct link to the service and a "Copy" button to share the link with users. |
Fields used for mapping services in scripts.
Field | Description |
EAP ID: | Epic unique identifier that the interface looks to if a CPT code does not exist |
CPT Code: | A standardized medical code set used to identify procedures (Current Procedural Terminology Code) |
Charge Code: | Historical ID used for Epic records (in process of migration) |
Revenue Code: | Standardized hospital location code |
| Order Code: | Code used in Epic to order the desired service |
| Send to Epic: | Identifies services meant to interface |
Catalog Managers must select who has Fulfillment rights.
Field | Description |
Name/Email | Providers who can access and manage service provision in Fulfillment module |
| Clinical/Service Provider | Clinical/Service Providers are the ones who can be assigned as "Owner" of the service. Clinical Provider is for clinical services, and Service Provider is used for non-clinical services. |
| Patient Registrar | This indicates whether the provider has the ability to create new or edit patients in the Patient Registry. |
Remove | Removes user access from Fulfillment |
| Add New Fulfillment Provider | Catalog managers can search for additional users to add Fulfillment Rights. |
Catalog Managers can decide to use the default service statuses, or customize to their specific needs.
Field | Description |
| Use Default Statuses | |
Status | Ability to customize selected statuses if Use Default Statuses is checked as "No" |
| Available | |
Editable |
Field | Description |
Super Users: | Super users are configured within the SPARCCatalog module and have the ability to see all requests and can edit such requests in SPARCDashboard & SPARCFulfillment per assigned hierarchical structure. Also have the ability to access SPARCReport. |
Catalog Manager Rights: | Catalog managers are configured within the SPARCCatalog module and have the ability to make changes within the assigned organizational hierarchical structure. |
Service Providers: | Configured within the SPARCCatalog at a split/notify* organization and receives system generated emails from SPARCRequest. These providers also have access to process requests in SPARCDashboard. *Split/notify defines the level of program management (i.e. receive separate notifications and groups your services under a defined group of fulfillment/clinical providers) |
Primary Contact: | Ability to appoint main contact shown on SPARCRequest Final Review page |
Hold Email: | Providers who do not wish to receive system generated emails |
Submission Emails: | Used for emails that are not tied with a single user (i.e. group emails) |
Field | Description |
Name (and Version): | Appointed survey name; version is required to differentiate |
New Associated Survey: | Ability to turn on a survey at specified level |
Field | Description |
Component: | The provider defined elements of a service that are displayed in SPARCFulfillment. |
Services that will pull into the shopping cart together.
Field | Description |
Service: | Name of service which is linked to the current service; will appear in shopping cart when current service is chosen. |
Required: | When checked, linked service cannot be removed by user until other service is removed. When unchecked, this service will appear but can be removed from shopping cart. |
Linked Quantity: | Default quantity of chosen linked service |
Linked Quantity Total: | Default total quantity of related service pair |
Delete: | Ability to delete related service |
Per Patient One Time Fee
Step 2: Pricing Map | |
Pricing map defines cost at a procedure level and looks to pricing setup for discounts. | |
Display Date: | Defines when a service will display in SPARC for use |
Effective Date: | When the displayed pricing actually goes into effect |
Service Rate: | Cost of service before discounts are applied (Full Rate) |
Federal Rate: | Research rate applied to a Federally funded study (this is typically used for NIH or other grant funding) |
Corporate Rate: | Research rate applied to a Corporate funded study. |
Other Rate: | Research rate applied to Other funding sources defined by an Institution |
Member Rate: | Used for collaborative rates |
Override: | The ability to overwrite rates |
Per Patient | |
Clinical Quantity Type: | Any unit of measurement (hours, each, slides, etc) |
Unit Factor: | Base number used to divide requested Clinical Quantity by |
Quantity Minimum: | The minimum quantity that has to be requested (integer) |
One Time Fee | |
Unit Type: | Any unit of measurement (N/A, weeks, days, samples, etc); May not be applicable |
Quantity Type: | Any unit of measurement (hours, each, slides, etc) |
Quantity Minimum: | Lowest number of allowable requests |
Unit Factor: | Base number used to divide requested quantity by |
Unit Maximum: | Highest quantity of allowable requests |
Exclude from Indirect Cost: | Able to determine at a service level which services are included in indirect cost calculations. |
*Updates are always being made to the system. Please contact the SPARCRequest Team if inconsistencies are found*