220617 SPARC OS Ops Agenda

Date

17 Jun 2022

MUSC	Leila Forney , Rechelle Paranal, harikrip
Case Western	Mike Warfe
Children’s National	Hiroki Morizono
Iowa	De O’Quinn, Nic Francisco
LA CaTS	Brian Melancon
OHSU	Kitt Swartz, Imogen Bentley
Stony Brook	Melanie Keister, Rodrigo Valles

SPARCRequest Version 3.10.0 & SPARCFulfillment Version 3.4.0
- Currently working on stories for next release
- Feedback?

Multiple Tabs Discussion
- https://www.pivotaltracker.com/story/show/181893059
- Bring it back to internal work groups to determine what pages should have multiple tabs
Capturing Demographics Discussion
- LA-CATS will create a story in Pivotal Tracker to create demographics fields
  - Issue with making demographics a required field
    - When someone add an authorized user, they will be able to answer the demographics question for said user
      - Potential Solution: Remove “personal” demographics (race, sex, ethnicity, gender) from the add authorized user screen. The only place to see/edit this information is through the user profile page. This way we can keep demographics as a required field. Also, leaving those “personal” demographics on the add authorized user page makes them somewhat public.
- Will reach out to Jillian Harvey to ask about merging race and ethnicity fields
Annual/periodic customer service satisfaction emails to users?
- There has to be a trigger for surveys to send.
- There is a System Satisfaction Survey that can be setup to send each and every person after they submit a request
- Further Discussion Required
Updated Implementation Resource Allocation Information from Institutions Discussion
Open Source Wiki Contact and Logo Discussion

Updates

Stony Brooks: Currently reaching out to service providers about what services they want on SPARC
OHSU: No updates
Iowa: Implementation of Advarra OnCore and figure out how to connect SPARC, Epic, and other systems