Agenda

Last Meeting’s Minutes

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• New hire working with Brian on ops side

• Tested Rails and Ruby upgrade - see last meeting’s minutes, MUSC section

8/14/2024

• Working through the Rails/Ruby testing issues noted

• Sending out RedCap survey to Pis about their publications

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MUSC:

8/14/2024

• Upcoming Releases

  • SPARC v3.13.0 - Ruby 3.3.1 & Ruby Rails 7.0.8.1 upgrades - tested Rails 7 changes. Next step is to merge Ruby 3 for addl testing; working on server upgrade to accompany these upgrades

  • RMID 1.7.0 Release (tentative Sept 2024)

  • SPARC 3.14.0 Release will follow the Ruby/Rails upgrade and RMID (tentative Dec 2024)

• Discussion

  • (SPARCRequest/Dashboard) - Add Primary IRB Designation, discussed:

    • Design to add a ‘primary IRB flag’ column within the irb_records table

    • UI study checkbox with IRB questions to indicate primary IRB.

      • Box appears for primary & additional IRBs

      • Box is editable for the additional IRBs to be changed as the primary

      • Box is read only on the primary IRB since it's already indicated as such

    • When an IRB is designated as the primary, its data appears on the study application question (e.g., within the application, not the 'additional IRB' section)

    • If an IRB changes from an additional to primary, its data moves from the addl IRB section to the primary IRB section

    • If an IRB changes from a primary to an additional IRB, it moves to the additional IRB section as the first listed IRB (e.g., the other IRBs shift down).

      • Is a similar design to how replacing Primary PI on a study/project works.

    • For API that brings in IRB data:

      • primary IRB is designated by the API

      • primary IRB field is read only on primary & addl IRBs so that the user can't indicate a different primary IRB

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Oregon Health & Science University:

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• No new SPARC update

8/14/2024

• Will consider with OHSU Ops how the IRB designation will work for them since they have an API to bring in their IRB# into the programmed RMID field.

• No SPARC updates

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Iowa

7/31/2024

• Not in attendance

8/14/2024

• Not in attendance

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Case Western

7/31/2024

• Institution updated email policies, so they updated SPARC settings from send mail to SMTP

• Still upgrading RedHat. Was getting SSL & bundler install errors so with going to v9 so downgrading to v8 based Andrew suggestion a few months ago.

8/14/2024

• Not in attendance

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Children’s National

7/31/2024

• Not in attendance

8/14/2024

• Not in attendance

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Stony Brook:

7/17/2024

• Not in attendance

8/14/2024

• Not in attendance

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Morehouse:

7/31/2024

• Not actively using SPARC yet, as working through other items. But they want to stay informed of what’s happening with SPARC for when they go back to using it. Relayed latest version is 3.12.1 and 3.13.0 will be next release.

8/14/2024

• Upgrading their software and SPARC version to current release. Referred them to where to find the release notes with the current Github links.