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Within SPARCCatalog for the service:
Epic ‘tag’ is chosen in ‘General Information'
Corresponding ID or code is entered and ‘Send to Epic’ is On in ‘Epic Interface’
Protocols (records) should indicate ‘Publish to Epic' on the study ‘Confidentiality and Epic Questions’ section, with an Epic-enabled service included on a service request. In addition:
At least one clinical service with the Epic tag must be on the study
No special characters are within the study title or arms names
If applicable, the study should have already been pushed to Oncore via service ‘OnCore to Epic push (for administrative use only)’.
EPIC Users: when adding or editing authorized users on studies chosen to be pushed to Epic, there is an "Epic EMR Access" choice that authorizes whether a user should have access to Epic (Figure 5). This field is interfaced with Epic real-time, and only allows the choice of "Yes" when the user has a valid EMP record in Epic. In addition, a warning message will display under the Authorized Users tab in SPARCDashboard when a protocol is chosen to be sent to Epic, but the PI does not have Epic access (a common use case is when a PI has not completed the required Epic training to have this right) (Figure 6).
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