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SPARCRequest and OnCore Interface Information
A fully integrated interface between SPARCRequest and
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OnCore has been developed under the promotion of the Medical University of South Carolina. Roll-out with
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OnCore enterprise went live in
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September 2020.
The purpose of SPARCRequest having
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a minimum footprint Interface with OnCore (as shown in Figure 1):
Easier creation of research protocol and billing calendar outside Epic
Uniform research pricing and improved billing compliance
Reduce manual and duplicative data entry
Improve data consistency across systems
Comprehensive reporting
Enhance communication across providers
User/research provider management
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Figure 1 Functionality and Overlap between SPARCRequest and Epic
Information pushed from SPARCRequest to
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OnCore comes from the Study
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Summary section (see Figure 2) and the study calendar section (see Figure 3) of SPARCRequest, which helps build the following pieces in
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OnCore :
Research study administrative (RSH) record
Study timeline
Study staff
Funding source identification
Participant Privacy Protections
Figure 2
Figure 3
Specific terms in SPARCRequest that match with the ones in Epic are listed below.
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Authorized users can view, send or delete the protocols in the SPARC/Epic queue with the functions described below.
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OnCore Log Function (from SPARCDashboard)
In SPARCDashboard, authorized service providers are able to see the “Epic Queue” button (Figure 4), which will allow them to check what studies are in the process of being pushed to Epic.
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Figure 4
Epic Queue Page
Once the user clicks the "Epic Queue" button, there are 3 tabs on the page displayed: Current, Past, and Protocol Update tabs.
Figure 5 shows the "Current" tab, where the current queued protocols are listed and waiting to be pushed to Epic. These queued protocols can be pushed or deleted from the queue, and there are URLs linking back to the individual protocols.
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Previously pushed protocols are listed in the "Past" tab, showing the detailed information about the previous Epic pushes that happened to the protocols, such as PI, last queued date, status, source of the push, and by whom.
There are three types of Epic pushes: Overlord Push, Protocol Update and Admin Push. The Overlord Push is push from the Epic Queue page, Admin Push are the ones done from SPARCDashboard Admin Edit section, and Protocol Update are the automatic protocol information update pushes triggered by user updates (Figure 8).
Figure 8
On the "Past" tab, users can also attach notes to a Epic push with corresponding information if desired (Figure 9).
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